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Pacific Southwest, Region 9

Serving: Arizona, California, Hawaii, Nevada, Pacific Islands, Tribal Nations

Grant Requirements

Code of Federal Regulations (CFR)

The Federal Regulations that govern EPA grants are found in Title 40. The main administrative requirements for your grants are found in Parts 30 and 31, depending on your organization’s type. The following links are directed towards the Electronic Code of Federal Regulations (e-CFR) website.

Part 30 - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit Organizations

Part 31 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (including Indian and Tribal Governments)

Part 33 - Participation by Disadvantaged Business Enterprises in United Sates Environmental Protection Agency Programs

Part 35 - State and Local Assistance: Provides program-specific requirements for state, tribal, and local grants.

The following regulations are the source of other requirements with which grant applicants should be familiar.

Part 29 - Intergovernmental Review of Environmental Protection Agency Program and Activities

Part 32 - Governmentwide Debarment and Suspension (Nonprocurement) and Governmentwide Requirements for Drug-free Workplace (Grants); Clean Air Act and Clean Water Act Ineligibility of Facilities in Performance of Federal Contracts, Grants and Loans

Part 34 - New Restrictions on Lobbying

Part 45 - Training Assistance
Establishes requirements for grants that support students through traineeships and occupational and professional training, and the development of career-oriented personnel qualified to work in certain environmental occupations

Office of Management and Budget (OMB) Circulars

The OMB Cost Circulars identify which types of costs may be charged to a federal grant and include allowable approaches to charging indirect costs. The Circular you should follow depends on your organization type. The following links are directed towards the OMB website.

A-21: Principles for Determining Costs Applicable to Grants, Contracts, and Other Agreements With Educational Institutions (5/10/04) (Relocated to 2 CFR, Part 220)

A-87: Cost Principles for State, Local and Indian Tribal Governments (5/10/04) (Relocated to 2 CFR, Part 225)

A-102 : Grants and Cooperative Agreements with States and Local Governments (8/29/97)

A-110: Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations (9/30/99) (Relocated to 2 CFR, Part 215)

A-122 : Cost Principles for Non-Profit Organizations (5/10/04) (Relocated to 2 CFR, Part 230)

A-133: Audits of States, Local Governments, and Non-Profit Organizations (Rev. 6/27/03)

EPA Policies

Sub-award Policy (PDF) (7 pp, 35K): This policy provides the grant recipients with guidance on how to manage sub-awards under EPA assistance agreements such as grants and cooperative agreements. The areas covered by this policy include eligibility, special considerations for specific types of sub-awards, and sub-award competition. In addition, this policy includes the following appendices:

  • Appendix A (PDF) (1 pg, 15K): The Administrative National Term and Condition
  • Appendix B (PDF) (7 pp, 38K): The distinctions between procurement contracts and sub-awards

Greening Grants Policies

EPA Region 9 has implemented a Greening Grants Policy to incorporate sustainability practices into projects funded under EPA assistance agreements.

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