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Heavy Trucks, Buses, and Engines

Engine and Vehicle Certification Information, Templates, and Tutorials

Verify Compliance Information System

Verify: EPA's Engine and Vehicle Compliance Information System is now online. Learn more about Verify.

Search for Documents

Search the new Document Index System (DIS) to find

  • Advisory Circulars
  • Applications for Certification
  • Certificates of Conformity
  • Manufacturer Guidance Letters

This page provides the electronic file templates, and tutorials on using these forms, for (1) certifying some internal combustion engines and vehicles to EPA standards, and (2) submitting reports required under various compliance programs. This information applies to engines and vehicles other than light duty vehicles (LDV). These forms are for use in both the Engine Information Management System (IMS) and the Verify system. The industries to which this information applies are shown below. All new engines sold in the US must be certified.

You will need Adobe Acrobat Reader to view the Adobe PDF files on this page. See EPA's PDF page for more information about getting and using the free Acrobat Reader.

Engine and Vehicle Certification Templates
Industry Templates
Heavy-Duty Evaporative Certification Template XLSX (687K, July 2015)
Electric Highway Motorcycle Certification Template XLSX (450K, July 2015)
Snowmobile Certification Template XLSX (874K, July 2015)
Spark Ignition (SI) Engine Evaporative ZIP (2.44MB, April 2016)

Note: Certification for most mobile source industries has moved to the Verify compliance information system, Industries now covered by Verify include:

  • Motorcycle/All Terrain Vehicle (ATV)
  • Locomotive
  • Nonroad Spark Ignition (NRSI) Large, Small, and Marine
  • Nonroad Spark Ignition (NRSI) Evaporative Components
  • Nonroad Compression Ignition (NRCI)
  • Marine Compression Ignition (Marine CI)
  • Snowmobiles
  • Portable Fuel Containers
  • Electric Highway Motorcycles
  • Heavy-Duty Evaporative
  • Heavy-Duty Engines
  • Heavy-Duty Vehicles

If you need assistance with previous FileMaker Pro submissions, please contact complianceinfo@epa.gov

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Compliance Reports Submission Process

After obtaining a certificate of conformity, engine manufacturers must comply with and submit reports under a variety of Compliance Programs. These programs are designed to: (1) keep a correct accounting of emissions credits generated/used during certification (Averaging, Banking and Trading Programs); (2) verify that manufacturers have successfully translated their certified prototype engines into mass produced engines (Production Line Testing Programs); and (3) ensure that engines comply with emission standards throughout their useful lives (In-use Testing Programs). Each year, engine manufacturers must also report the number of engines they produced per engine family (Annual Production Reports).

EPA has developed Microsoft Excel-based templates to facilitate the submission and processing of Compliance Reports (found below). Please visit this page before you submit your next report for new and updated templates. All Compliance Reports must be submitted using the appropriate template and through VERIFY’s Document Module (see guidance below). Please note that this procedure does not apply to reports related to the Transition Program for Equipment Manufacturers (TPEM). For additional information on submitting TPEM reports and notifications, please refer to the TPEM section below.

Please send your comments/questions about compliance programs templates, (not TPEM templates), to complianceinfo@epa.gov. Please specify if you are commenting/inquiring about templates for spark-ignition or compression-ignition programs. If you have questions about how compliance programs apply to your engine production or need assistance interpreting applicable regulations, please contact your EPA certification reviewer.

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Annual Production Report Template (For Engine, Highway Motorcycle, and Recreational Vehicle Manufacturers)

Partially Complete Engine Worksheet

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Engine Compliance Averaging, Banking & Trading Report Templates

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Engine Compliance Production Line Testing (PLT) Templates

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Engine Compliance In-use Testing Templates

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Engine Certification and Compliance Guidance Documents

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Nonroad Diesel Transition Program for Equipment Manufacturers (TPEM) Reporting Templates

TPEM participants should use the Microsoft Excel-based templates provided below to submit their notifications and reports. Please make sure to consult TPEM regulations at 40 CFR Part 1039.625. If you are a foreign manufacturer or importer, you must also consult and comply with 40 CFR Part 1039.626. Once filled out, templates should be submitted via e-mail as attached Microsoft Excel files to TPEM-CI@epa.gov. You may also email your questions to that address.

Engine Manufacturers: Please be aware that we are not prepared at this time to process TPEM documents submitted through VERIFY. Our preference is that you submit your documents to TPEM-CI@epa.gov; otherwise, we may not be able to find and process your notification/report.

While we encourage electronic submission (as it is generally easier for the manufacturer, expedites processing, increases efficiency and it is more environmentally friendly), if it is absolutely not possible for you to submit electronically, please mail your submission to the Director of the Diesel Engine Compliance Center (Designated Compliance Officer):

Director, Diesel Engine Compliance Center
U.S. Environmental Protection Agency
Office of Transportation & Air Quality

Regular Mail (only) Courier Service: Note: Courier mail (e.g. UPS, FedEx) cannot be delivered to the Pennsylvania Avenue address.
1200 Pennsylvania Ave, NW
Mail Code 6405A
Washington, DC 20460
1200 Pennsylvania Avenue, NW
MC 6405A
Washington, DC 20004 (please note different zip code)

General Instructions:

Please complete the templates from top to bottom. Some questions/choices change based on selections made at the top of the spreadsheet, For example, in the Equipment Manufacturer Annual Report template, the drop-down menus in the report table will not work until you have selected the CFR Part under which you are submitting this report (40 CFR Part 89 or Part 1039).

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Aircraft Engine Emissions Reporting Template

  • Aircraft Engine Emissions Reporting Template (XLS) (1pg, 825K, EPA Form No. 5900-223, January 2016)

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This page is maintained by EPA's Office of Transportation and Air Quality (OTAQ).
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